Effective Date: June 2025
1. Introduction
Foutz Family Dentistry (“we,” “us,” “our”) is committed to protecting patient privacy and confidentiality. This Policy explains how we collect, use, share, and safeguard your personal information.
2. Information We Collect
Personal/Contact Data: Name, address, email, phone, date of birth, insurance details.
Health & Medical Data: Dental history, treatment dates, diagnostics, digital imaging.
Usage Data: Website interaction details (e.g., appointment request forms, contact entries).
Technical Data: IP address, browser type, and device information collected via cookies (primarily session cookies for site performance).
3. How We Use Your Data
Administer appointments, billing, insurance claims, and treatment.
Communicate appointment reminders, follow-ups, and office updates.
Improve our website and services.
Comply with legal, medical, and regulatory requirements (e.g., HIPAA, Nevada state law).
4. Legal Basis for Processing
Your consent, if you submit online forms or emails.
Contractual necessity for appointment and insurance processing.
Legal obligations to maintain accurate medical/dental records.
5. Data Sharing & Disclosure
We may share data:
With your insurer or healthcare providers for treatment and billing.
With authorized service providers (e.g., dental labs, payment processors).
When legally required (e.g., subpoena, public health).
We do not sell, rent, or lease personal data to third parties.
6. Data Security
Use of administrative, physical, and technical safeguards to protect your data.
Our office staff receives privacy training regularly.
Digital systems are encrypted and access-controlled.
However, no internet transmission is 100% secure.
7. Data Retention
We retain patient records per Nevada and federal guidelines (minimum of 7 years for adults; longer for minors). Electronic data is archived with restricted access after active treatment ends. We delete non-essential data (e.g., marketing emails) when no longer needed.
8. Your Rights & Choices
You can request access to your records, updates, or corrections. You can also request restriction of data processing or ask for portability where applicable. If you wish to opt out of non-essential communications (e.g., newsletters), simply notify us.
9. Website Cookies & Tracking
Our site uses minimal session-based cookies for basic functionality. No third-party tracking or analytics are used by default.
You may disable cookies through your browser, but that may affect site performance.
10. Children’s Privacy
We do not knowingly collect data from children under 13 via the website, except through lawful parental involvement in treatment or secure portals. Parents or guardians must consent to their child’s dental treatment.
11. Updates to This Policy
We may modify this Policy occasionally. We’ll post updates on our website with an updated “Effective Date.” If changes are material, we’ll notify patients directly.
12. Contact Us
For questions or requests related to this Policy or your data rights, please contact:
Foutz Family Dentistry
2510 Wigwam Pkwy, Ste 100, Henderson, NV 89074
Phone: (702) 792‑5929
Email: Use the contact form on our website or email info@foutzdental.com